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Chinese Etiquette and Customs

Non-Verbal Communication

. The Chinese’ Non-verbal communication speaks volumes.

. Since the Chinese strive for harmony and are group dependent, they rely on facial expression, tone of voice and posture to tell them what someone feels.

. Frowning while someone is speaking is interpreted as a sign of disagreement. Therefore, most Chinese maintain an impassive expression when speaking.

. It is considered disrespectful to stare into another person’s eyes. In crowded situations the Chinese avoid eye contact to give themselves privacy.

Meeting Etiquette

. Greetings are formal and the oldest person is always greeted first. 
. Handshakes are the most common form of greeting with foreigners.
. Many Chinese will look towards the ground when greeting someone.

. Address the person by an honorific title and their surname. If they want to move to a first-name basis, they will advise you which name to use.

. The Chinese have a terrific sense of humor. They can laugh at themselves most readily if they have a comfortable relationship with the other person. Be ready to laugh at yourself given the proper circumstances.

Gift Giving Etiquette

. In general, gifts are given at Chinese New Year, weddings, births and more recently (because of marketing), birthdays.

. The Chinese like food and a nice food basket will make a great gift.
. Do not give scissors, knives or other cutting utensils as they indicate the severing of the relationship.

. Do not give clocks, handkerchiefs or straw sandals as they are associated with funerals and death.

. Do not give flowers, as many Chinese associate these with funerals. 
. Do not wrap gifts in white, blue or black paper.

. Four is an unlucky number so do not give four of anything. Eight is the luckiest number, so giving eight of something brings luck to the recipient.

. Always present gifts with two hands. 
. Gifts are not opened when received.

. Gifts may be refused three times before they are accepted.

Dining Etiquette

. The Chinese prefer to entertain in public places rather than in their homes, especially when entertaining foreigners.

. If you are invited to their house, consider it a great honor. If you must turn down such an honor, it is considered polite to explain the conflict in your schedule so that your actions are not taken as a slight.

. Arrive on time.

. Remove your shoes before entering the house.

. Bring a small gift to the hostess.

. Eat well to demonstrate that you are enjoying the food! 
Table manners:

. Learn to use chopsticks. 
. Wait to be told where to sit. The guest of honor will be given a seat facing the door.

. The host begins eating first. 
. You should try everything that is offered to you.

. Never eat the last piece from the serving tray.

. Be observant to other peoples’ needs.

. Chopsticks should be returned to the chopstick rest after every few bites and when you drink or stop to speak.

. The host offers the first toast.

. Do not put bones in your bowl. Place them on the table or in a special bowl for that purpose.

. Hold the rice bowl close to your mouth while eating.

. Do not be offended if a Chinese person makes slurping or belching sounds; it merely indicates that they are enjoying their food.

. There are no strict rules about finishing all the food in your bowl.

Tipping Etiquette: Tipping is becoming more commonplace, especially with younger workers although older workers still consider it an insult. Leaving a few coins is usually sufficient.

Business Etiquette and Protocol in China

Relationships & Communication

. The Chinese don’t like doing business with companies they don’t know, so working through an intermediary is crucial. This could be an individual or an organization that can make a formal introduction and vouch for the reliability of your company.

.  Before arriving in China send materials (written in Chinese) that describe your company, its history, and literature about your products and services. The Chinese often use intermediaries to ask questions that they would prefer not to make directly.

. Business relationships are built formally after the Chinese get to know you.

. Be very patient. It takes a considerable amount of time and is bound up with enormous bureaucracy.

. The Chinese see foreigners as representatives of their company rather than as individuals.

. Rank is extremely important in business relationships and you must keep rank differences in mind when communicating.

. Gender bias is nonexistent in business.

. Never lose sight of the fact that communication is official, especially in dealing with someone of higher rank. Treating them too informally, especially in front of their peers, may well ruin a potential deal.

. The Chinese prefer face-to-face meetings rather than written or telephonic communication.

. Meals and social events are not the place for business discussions. There is a demarcation between business and socializing in China, so try to be careful not to intertwine the two.

Business Meeting Etiquette

. Appointments are necessary and, if possible, should be made between one-to-two months in advance, preferably in writing.

. If you do not have a contact within the company, use an intermediary to arrange a formal introduction. Once the introduction has been made, you should provide the company with information about your company and what you want to accomplish at the meeting.

. You should arrive at meetings on time or slightly early. The Chinese view punctuality as a virtue. Arriving late is an insult and could negatively affect your relationship
. Pay great attention to the agenda as each Chinese participant has his or her own agenda that they will attempt to introduce.

. Send an agenda before the meeting so your Chinese colleagues have the chance to meet with any technical experts prior to the meeting. Discuss the agenda with your translator/intermediary prior to submission.

. Each participant will take an opportunity to dominate the floor for lengthy periods without appearing to say very much of anything that actually contributes to the meeting. Be patient and listen. There could be subtle messages being transmitted that would assist you in allaying fears of on-going association. 
. Meetings require patience. Mobile phones ring frequently and conversations tend to be boisterous. Never ask the Chinese to turn off their mobile phones as this causes you both to lose face.

. Guests are generally escorted to their seats, which are in descending order of rank. Senior people generally sit opposite senior people from the other side. 
. It is imperative that you bring your own interpreter, especially if you plan to discuss legal or extremely technical concepts as you can brief the interpreter prior to the meeting. 
. Written material should be available in both English and Chinese, using simplified characters. Be very careful about what is written. Make absolutely certain that written translations are accurate and cannot be misinterpreted.

. Visual aids are useful in large meetings and should only be done with black type on white background. Colors have special meanings and if you are not careful, your color choice could work against you.

. Presentations should be detailed and factual and focus on long-term benefits. Be prepared for the presentation to be a challenge.

Business Negotiation

. Only senior members of the negotiating team will speak. Designate the most senior person in your group as your spokesman for the introductory functions. 
. Business negotiations occur at a slow pace. 
. Be prepared for the agenda to become a jumping off point for other discussions.

. Chinese are non-confrontational. They will not overtly say ‘no’, they will say ‘they will think about it’ or ‘they will see’.

. Chinese negotiations are process oriented. They want to determine if relationships can develop to a stage where both parties are comfortable doing business with the other. 
. Decisions may take a long time, as they require careful review and consideration.

. Under no circumstances should you lose your temper or you will lose face and irrevocably damage your relationship. 
. Do not use high-pressure tactics. You might find yourself outmaneuvered.

. Business is hierarchical. Decisions are unlikely to be made during the meetings you attend.

. The Chinese are shrewd negotiators. 
. Your starting price should leave room for negotiation.

What to Wear?

. Business attire is conservative and unpretentious.

. Men should wear dark colored, conservative business suits. 
. Women should wear conservative business suits or dresses with a high neckline.

. Women should wear flat shoes or shoes with very low heels. 
. Bright colors should be avoided.

Business Cards

. Business cards are exchanged after the initial introduction.

. Have one side of your business card translated into Chinese using simplified Chinese characters that are printed in gold ink since gold is an auspicious color. 
. Your business card should include your title. If your company is the oldest or largest in your country, that fact should be on your card as well.

. Hold the card in both hands when offering it, Chinese side facing the recipient.

. Examine a business card before putting it on the table next to you or in a business card case.

. Never write on someone’s card unless so directed.

 

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